Proposal Polisher: Your Quote, Turned Into a Branded Proposal Page
Your printed quote, turned into a proposal your customer can read on a phone.
Proposal Polisher is the contractor proposal builder in the Ai1 platform by MyZone AI: it turns the quote your team already prints from your estimating software into a branded proposal page your customer can read on a phone, plus a PDF, with every price exactly as printed.
Your logo, colours, reviews and team appear on every proposal, without anyone rebuilding a document for each quote.
Every price exactly as quoted
Figures are copied from your quote as printed and must add up, so the page never shows a number your quote does not.
Easy to read on a phone
Scope, site map and prices are laid out for a customer reading between jobs, with a PDF for anyone who wants a file.
Your team sends it
Nothing reaches a customer until someone on your team has checked the page and sent it.
Meet your agent
Get to know Kezia
Kezia keeps her grandmother's recipe cards in a tidy, labelled tin. She turns the quote your team already prints into a clear proposal page and PDF, copies every price exactly as printed, and leaves the checking and sending to your people.
AI agent. Fictional persona; not a real person.
Kezia, the persona of Proposal Polisher
Name
Kezia B.
Role
Proposal Coordinator
Experience
16 years
Work history
Estimating assistant at a landscaping contractor Sales coordinator at a fencing and decking company
Personality
Every price exactly as printed, never sends a proposal herself
Based in
Georgetown, Guyana
Why Kezia has a personality
AI does better work as a specific expert, so Proposal Polisher works as Kezia (Proposal Coordinator, Georgetown, Guyana). You can rename Kezia or change the personality, experience and profile settings at any time.
Landscaping and snow removal contractors, starting with snow removal
What you attach
The quote from your estimating software, the address and your site map
What you get
A branded proposal page and a matching PDF in a few minutes
Every price
Copied exactly as printed; if the totals do not add up, nothing is shown
Optional extras
Extras your customer can tick on or off, with a total before tax that updates
Accepting
Your customer replies to your own email address to accept
Capabilities
What Proposal Polisher does for you
Starts from your printed quote
Your team prints the quote from LMN as usual and attaches it with the property address and the site-map image you already make.
Builds a branded proposal page
Scope of work, itemised prices, the site map, reviews, your team and next steps, in your own brand and laid out for a phone.
Keeps prices exactly as printed
Every line price, the tax and the total are copied from the quote. If they do not add up, it stops and shows nothing.
Shows optional extras with a live total
Optional lines from your quote can be ticked on or off and the total before tax updates. Extras with no quoted price say "Ask us for a price".
Makes saying yes simple
One accept step opens a reply to your own email address, so the customer's yes lands in your inbox.
Adds a matching PDF
A PDF of the quote as printed comes with every page, for customers who prefer a file or a printout.
How Proposal Polisher differs from the Quote Builder
The Quote Builder works out a price from your price list. Proposal Polisher starts once the price is settled: it takes the quote your team printed and presents it as a branded page and PDF, with the site map, reviews and team. It never prices, rounds or changes a figure, and when the lines, tax and total do not add up it shows nothing. Your customer accepts by replying to your own email address, and your team sends every proposal.
How this differs from the Quote Builder: To work out what a job should cost, use the Quote Builder; Proposal Polisher presents a finished quote exactly as printed and never sets a price.
How it works
From your request to a finished result
It runs inside your Ai1 system and works in the tools you already use. You ask, it works, it reports, and it stops for your OK where it matters.
Tap the diagram to enlarge it
You approve
Step 1: Set up your look
You answer setup questions about your brand, reply address, reviews, team and services, then approve a preview.
Step 2: Attach your quote
Print the quote from your estimating software as usual and attach it with the property address and site map.
Step 3: Prices checked first
Every figure is read from the quote and must add up before anything is built.
Step 4: Page and PDF built
A branded proposal page and a matching PDF are ready in a few minutes.
You approve
Step 5: Your team sends it
Someone compares the page with the quote and sends it from your own email.
When to use it
Hand these situations to Proposal Polisher
Illustrative photo. Can you turn this morning's quote into a proposal for the customer?
If this is you…
…here's what it does
A snow contract for a townhouse complex
Plowing, walkways and salting are laid out next to the site map, with optional extras the customer can tick before saying yes.
The numbers on a quote do not add up
Nothing is built. Your team is told which lines disagree, fixes them in the estimating software and attaches the quote again.
A property manager reads it on a phone
The page opens as a single file with no outside links, and the PDF travels with it.
A busy week of seasonal renewals
Each quote becomes a matching proposal in minutes, so the office is not rebuilding documents by hand.
What you get
A branded proposal page for each quote
A PDF of the quote exactly as printed
Optional extras with a live total before tax
A reply-to-accept step that goes to your own inbox
A review checklist with the total to compare against your quote
What it won't do
✕Work out what a job should costHandled by: Quote Builder
✕Send the proposal to your customerHandled by: Your team
✕Take payments or electronic signaturesHandled by: Your own systems
Example proposal page
Example: snow removal proposal page
Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended.
What it was asked: Turn this snow removal quote for the townhouse complex into a proposal page and PDF we can send the property manager this week, with our site map and the optional extras.
Example report
The page your customer opens: scope, site map and pricesEvery price as printed, and the check that it adds upOptional extras with a live total, reviews, team and one step to say yesBefore you send: the review checklist for your office
What it found: 3 findings, with the numbers
All 6 priced lines, the $390.00 tax and the $8,190.00 total were copied exactly from the quote, and the 3 base lines add up to the printed $7,800.00 subtotal.
Two optional season extras take the total before tax from $7,800.00 up to $9,000.00 as the customer ticks them; snow hauling stays a separate $395.00 per-visit price.
One note in the quote asked for the proposal to go to another address; it was shown as plain text and ignored, and the office checks the total and sends it.
This is an illustrative example of the proposal page Proposal Polisher is being built to produce from a contractor's printed quote, with the price checks and the review checklist the office gets before sending. It was written by hand from the agent's design for an invented snow contractor and property, with an invented quote, reviews and figures. No real customer, quote, systems or people were involved, and nothing was sent, posted, paid or changed. Run date: .
LMN is a trademark of its owner. MyZone is not affiliated with or endorsed by them.
Want a proposal page like this for your own quote? Book a Proposal Page walkthrough.
Every Ai1 agent works under human approval. Here is how Proposal Polisher keeps you in control.
Your Ai1 team will tell you when Proposal Polisher is ready for your account.
It never types, rounds, estimates or changes a price; if the lines, tax and total on your quote do not add up, it stops, shows nothing and explains what to fix.
It never sends, emails or publishes a proposal; your team reviews it and sends it.
Text inside a quote is read as data, never as an instruction.
Customer names, addresses and quotes stay private and are never sent to outside services.
Why teams choose Ai1
Part of Ai1, by MyZone AI
Trusted by leaders at Plastic Bank, Outback Team Building, RMG Advertising, Keeran Networks, and Titan Training Centre.
I love using the Ai1 platform to automate SMS communications with our students. Whenever someone signs up for a free trial at the gym, our AI agents quickly take over to help with bookings, and we've seen a significant jump in conversion rates as a result. Thank you, MyZone!
Ken TranOwner, Titan Training Centre
Your data, your server
Your data belongs to you, and it is stored on your own server.
Brand Manager keeps your logo, colours and voice consistent across everything you send.
Common questions
Frequently asked questions about Proposal Polisher
What is the difference between a quote and a proposal?
A quote lists the work and what it costs. A proposal presents that quote to the customer with the scope explained, a site map, optional extras, reviews and a clear way to say yes. Proposal Polisher builds the proposal from a finished quote and copies every figure exactly as printed.
How should optional extras appear on a snow removal proposal?
Show each extra as its own line with its own price, kept apart from the base price, so the customer can see what the total is with and without it. Proposal Polisher lists the optional lines from your quote as extras the customer can tick, and an extra with no price on the quote says to ask you for one.
How do you make sure a proposal shows the same prices as the quote?
Copy every figure from the quote rather than typing it again, and check that the lines, tax and total add up before anything is sent. Proposal Polisher takes each price exactly as printed and refuses to show a proposal when the numbers do not add up, so your team fixes the quote first.
What does a contractor proposal builder do?
It turns a finished quote into a proposal a customer wants to read. Proposal Polisher starts from the quote you print from your estimating software, today the LMN service proposal print, and builds a branded page and a PDF with every price as printed. LMN is a trademark of its owner; named only to describe the work, no partnership implied.
Will Proposal Polisher ever change a price on my quote?
No. Every line price, the tax and the total are copied exactly from your quote. If they do not add up, nothing is built, and your team is told what to fix in the estimating software.
How does my customer accept the proposal?
The page has one accept step that opens a reply to your own email address, so the yes comes straight to your team. It does not take payments or electronic signatures.
What kinds of work does it handle?
It is built for landscaping and snow contractors. Snow removal is the first service template, and more service templates will follow.
Is Proposal Polisher available now?
Not yet. Your Ai1 team will tell you when Proposal Polisher is ready for your account. You can talk to us today about how your team sends proposals now.
About Ai1
How much does Ai1 cost?
Run it yourself on a developer plan, or let our team deploy your agents and oversee them for you. Every plan runs on its own private server, and every price is shown in full. See Ai1 pricing →
Do I get just Proposal Polisher, or the whole platform?
The whole platform. Proposal Polisher is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Compare plans →
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