CFO Agent
Agent. Runs collections, supplier bills, the close and forecasts.
Agent skill
Payment matching: see which invoices are paid and which are late
Pairs each customer payment with the invoice it settles, so your list of who still owes you stays accurate.
The payment matching is a skill in Ai1, the AI agent platform by MyZone AI. The CFO Agent runs it on the money customers send you: it matches each payment to the right open invoice, keeps your aging report current and drafts reminders for late accounts. Nothing is posted to your books and no reminder goes out until you approve.
- Part of Ai1
- You approve every posting
An aging report you can trust
Paid invoices drop off and late ones stand out, so you chase the right customers.
Reminders drafted for you
Courteous reminders for late accounts are written and waiting, and go out only when you agree.
Questions raised, not guessed
A payment it cannot place with confidence comes to you instead of landing on the wrong invoice.
At a glance
The payment matching in short
| Reads | Incoming customer payments and your open invoices |
|---|---|
| Matches | Each payment to the right open invoice, with a confidence level |
| Keeps current | Your aging report of who owes what and for how long |
| Drafts | Courteous reminders for late accounts, sent only when you agree |
| Run by | The CFO Agent |
| Never | Posts to your books or contacts a customer without your approval |
Why match every payment to its invoice
When a customer payment arrives without a clear link to an invoice, it often ends up against the wrong line or none at all. The aging report then shows a customer as late when they have paid, or as up to date when they have not. Matching every payment to the invoice it settles keeps your chasing polite and accurate.
How this differs from the CFO Agent as a whole: the agent also checks the bills you owe suppliers and forecasts cash; this skill is the matching it does on money coming in.
How it works
From money received to an accurate aging report
Four steps. Each posting and each reminder waits for you.
Step 1: Payments arrive
Customer payments are read from your bank, connected read-only to begin with, alongside your open invoices.
Step 2: It matches each one
Each payment is paired with the open invoice it settles, with the source and its reasoning shown.
Step 3: It updates the picture
The proposed aging report shows who is late, and reminders for late accounts are drafted.
You approve
Step 4: You approve the postings
Nothing is posted to your books or sent to a customer until you approve it.
Example payment match
Example: a week of payments for a catering wholesaler
Example with a fictional company. Names and figures are invented to show the kind of output you get.
What it was asked: Match this week's customer payments to our invoices and tell me who we still need to chase.
| Matched | 26 of 29 payments paired with the invoices they settle, totalling $48,915. Proposed for posting, waiting for approval. |
|---|---|
| Needs a decision | One payment of $1,140 could settle either of two invoices from the same café. Held for you to choose. |
| Late accounts | Three customers are more than 30 days past due. A reminder to each is drafted and waiting for you to agree. |
Built-in guardrails
It matches, you approve
How the payment matching keeps your books and your customers in your hands.
- It stops for your approval on anything that posts to the books or goes to a customer.
- Every figure traces back to a source document or ledger entry. When it is unsure, it asks you instead of guessing.
- It starts with read-only access to your bank wherever possible and can be paused or cut off at any time.
Better together
Works well with
The agent that runs this matching, and the skills it works with.
Invoice matching
Skill. Checks the bills you owe against their purchase orders.
Cash flow forecast
Skill. Shows when customers paying late will make cash tight.
Common questions
Frequently asked questions about the payment matching
Will it post payments to my books by itself?
No. It proposes how each payment matches your invoices and stops for your approval before anything is posted to the books.
Does it send reminders to my customers?
It drafts courteous reminders for late accounts. They go out only when you agree.
What if it cannot tell which invoice a payment belongs to?
It asks you rather than guessing, and the payment waits until you choose where it goes.
Match a week of payments with us
Bring your open invoices and a week of customer payments and we will show you the matches, waiting for your approval.
- Your own private serverEvery Ai1 plan runs on a private server that belongs to your business alone.
- Your data stays yoursStored on your server, not used to train AI models, and you can export everything you build at any time.
- Choose your AI modelBring your own AI provider account and pay it directly, with no markup from us.
- No lock-inMonthly plans run month to month with no long-term commitment, and everything you build can be exported.