Resourcing Manager: Find Who Is Free for the Work, With Evidence
Find who has room for the work, with evidence instead of guesses.
The Resourcing Manager is the team capacity planning specialist in the Ai1 platform by MyZone AI: it reads your recorded availability, ranks who fits the work and explains the sources, freshness and clashes behind each answer, while your team makes the assignment.
One question replaces checking several tools and spreadsheets to find out who can take the work.
Answers you can check
Every number names its source and how current it is, so you can see why each person ranks where they do.
No guesswork
Missing or out-of-date hours are marked unknown, and unknown never counts as free.
Privacy protected
It shows only whether someone is in or out and their hours, never why they are away.
Meet your agent
Get to know Amara
Amara enjoys long coastal walks and leaves room in the day for unexpected detours. She checks your team's recorded availability, flags clashes and explains who could fit the work, while your project leads make the assignment.
AI agent. Fictional persona; not a real person.
Amara, the persona of the Resourcing Manager
Name
Amara K.
Role
Resourcing Manager
Experience
10 years
Work history
Resource coordinator at a regional surveying partnership Capacity planning analyst at an engineering services cooperative
Personality
Does not guess missing hours, leaves assignments to people
Based in
Freetown, Sierra Leone
Why Amara has a personality
AI does better work as a specific expert, so the Resourcing Manager works as Amara (Resourcing Manager, Freetown, Sierra Leone). You can rename Amara or change the personality, experience and profile settings at any time.
Free hours and fit, partial fit, no fit or unknown
An explained order
Fit ranked before partial fit, with unknowns listed separately
Evidence
Source, date and confidence behind each figure
Clashes and gaps
Booking conflicts flagged; missing or stale measures stay unknown
Your control
You assign the work; it never books or messages staff
Capabilities
What the Resourcing Manager does for you
Checks who is free
Ask about one team, a date range and the hours needed. For each person you see their free hours and whether the work fits, partly fits, does not fit or is unknown.
Ranks and explains the shortlist
People who fit come first, then partial fits, then no. Unknowns follow, each with what is missing. Every shortlist ends with: you decide.
Shows where every number came from
Each figure names its source and when that source was last current, plus a confidence level, so you know how far to trust it.
Flags clashes
Holidays, time away, tentative bookings, over-booking and part-time patterns are flagged, so a clash never hides inside a total.
Never fills a gap with a guess
No assumed full week and no assumed zero time off. A missing figure is shown as unknown, with an upper limit when one can be worked out.
Fits how your business works
At setup it learns where you keep working hours, holidays, time off and bookings, and how fresh each must be. All the maths runs in a fixed calculator.
How the Resourcing Manager differs from checking several availability spreadsheets
Checking separate spreadsheets can leave you unsure whether the hours are current or a clash was missed. Resourcing Manager reads the sources recorded for the team and gives a ranked shortlist with fit, clashes, confidence and evidence dates. Missing or stale measures stay unknown rather than being guessed as free time. A fixed calculator handles the maths. The answer protects absence details and leaves every assignment, booking and staff message with your team.
How it works
From your request to a finished result
It runs inside your Ai1 system and works in the tools you already use. You ask, it works, it reports, and it stops for your OK where it matters.
Tap the diagram to enlarge it
Step 1: You ask
Name the team, the dates and the hours needed. If something is missing, it asks you one short question.
Step 2: It reads
It reads only the sources your business set up for that team, once, for this question.
Step 3: It explains
You get a ranked shortlist with fit, clashes, confidence and the source and date behind every number.
You approve
Step 4: You decide
You choose who takes the work and make the assignment in your own tool.
When to use it
Hand these situations to the Resourcing Manager
Illustrative photo. Find who has room for a boundary survey without clashing with existing work.
If this is you…
…here's what it does
A new project needs a designer for a few days next week
It shows who in the design team has the hours, ranked and explained.
You want to check one person before you promise a date
It gives their free hours, or says unknown and names what is missing.
A client asks for extra work at short notice
You see in one answer whether the team can absorb it and who fits best.
Your team or tools change
It updates its setup with you and re-checks which sources it can read.
What you get
Free hours and fit for each person in the team you ask about
A ranked, explained shortlist that ends with you deciding
Clashes flagged by type, such as holiday or over-booking
The source, date and confidence behind every figure
A clear list of any source that is not connected or not set up
What it won't do
✕Assign work, book people or change bookingsHandled by: Your account or project lead
✕Message or notify your staffHandled by: Your account or project lead
✕Explain why someone is away or answer leave questionsHandled by: The People Ops Lead
Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended.
What it was asked: Who in Design has 16 free hours for the autumn campaign refresh between 19 and 23 October?
Example report
Who has 16 free hours between 19 and 23 OctoberHow each number was worked outUnknowns and the state of every sourceYour decision, and what this answer will not do
What it found: 3 findings, with the numbers
Two of six designers fit: Designer 2 has 19.5 free hours with no conflicts, and Senior designer 1 has 18.0 hours but is out on Friday 23 October.
Motion designer 5 partly fits with 12.5 hours and Designer 3 does not, with 2.5 hours; every figure shows its source and an as-of time of 14 October, 8:00 am.
Two people are unknown, not free: one has a time-off list older than the 14-day limit (at most 13.5 hours), and one has no working hours confirmed.
This is an illustrative example of the availability answer Resourcing Manager is being built to produce: a ranked shortlist, the calculation behind every number, unknowns with what is missing, and the state of each source. It was written by hand from the agent's design for an invented agency, roster and figures. No real staff, tools or systems were involved, and nothing was booked, assigned or sent. Run date: .
Productive is a trademark of its owner. MyZone is not affiliated with or endorsed by Productive.
Want an availability shortlist like this for your own team? Book a Resourcing walkthrough.
Looks at capacity and utilisation trends across the whole business.
Common questions
Frequently asked questions about the Resourcing Manager
Why does staff availability need a source date and confidence level?
A free-hours figure is only useful if the underlying information is current and complete. Resourcing Manager shows the source, date and confidence behind every figure. Missing or stale required measures become unknown, not available, so the shortlist does not mistake an evidence gap for room to take more work.
Should resource allocation shortlists be treated as staff performance rankings?
No. Resourcing Manager ranks the fit between recorded free hours and the work you need covered. It never rates performance or explains why someone is absent. Your project or account lead makes the staffing decision and the assignment; the agent only reads availability and explains its evidence.
How does team capacity planning with Resourcing Manager work?
You name a team, a date range and the hours needed. It reads the sources your business set up, and returns each person's free hours and fit as a ranked shortlist, with the source and date behind every number.
What happens when it does not have a number?
That person is marked unknown and listed after the shortlist, with what is missing and an upper limit when one can be worked out. Unknown never counts as a fit.
Will it tell me why someone is off?
No. It shows only whether someone is in or out and their hours. Reasons for absence, calendar titles and task details are never shown.
Which tools can it read?
It works from the time-tracking tool your team already uses, starting with Productive. In this version that means hours you give it directly, and Productive. Other tools you use are noted at setup and shown as not connected for now. Productive is a trademark of its owner. Resourcing Manager is not affiliated with or endorsed by Productive.
Can it book the person for us?
No. It only reads availability. You choose who takes the work and make the assignment in your own tool.
Is the Resourcing Manager available now?
Not yet. Your Ai1 team will tell you when the Resourcing Manager is ready for your account. You can talk to us today about how your teams plan their hours.
About Ai1
How much does Ai1 cost?
Two paths, one platform. Build it yourself on a developer plan, or let our team run your AI operations for you. Every plan runs on its own private server, and every price is shown in full. See Ai1 pricing →
Do I get just the Resourcing Manager, or the whole platform?
The whole platform. The Resourcing Manager is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Compare plans →
Operations
Operations
Operations
Operations
Operations