Pricing Manager: A Current Price Book and Pricing Advice You Can Use
One trusted price book, and every price change is your call.
The Pricing Manager is the pricing strategy agent in the Ai1 platform by MyZone AI: it keeps one trusted price book, benchmarks you against competitors and recommends prices, offers and discounts with the margins and risks behind them, and no price takes effect until you record your approval.
Every price lives in one book with its approval status, source and dates, so your team stops quoting from old documents.
Prices with reasons
New offers get several real options with margins, comparables and risks, not a number pulled from the air.
Discounts that protect margin
Each discount request arrives with its impact, past precedent and a within-policy alternative before you say yes.
No price drift
Regular audits catch your website, documents and proposals drifting from the approved price before a customer does.
Meet your agent
Get to know Sofía
Sofía likes slow weekend picnics and carefully packed baskets. She keeps approved offers organised, checks the evidence behind pricing suggestions and helps you weigh the trade-offs without making the decision for you.
AI agent. Fictional persona; not a real person.
Sofía, the persona of the Pricing Manager
Name
Sofía M.
Role
Pricing Manager
Experience
12 years
Work history
Commercial analyst at a regional food producer Pricing coordinator at a homewares wholesaler
Personality
Clear provenance, thoughtful trade-offs
Based in
Mendoza, Argentina
Why Sofía has a personality
AI does better work as a specific expert, so the Pricing Manager works as Sofía (Pricing Manager, Mendoza, Argentina). You can rename Sofía or change the personality, experience and profile settings at any time.
Every product, plan, upgrade, rate and fee, with approval status, source and dates
New offers
Genuinely different options, one recommended, with margins, comparables and risks
Discount requests
Reviewed for margin impact and precedent, with a within-policy alternative
Competitor prices
Sourced and dated, or clearly marked single-source
Price drift
Your website, documents and proposals are compared with the approved price
What it never does
Approve a price, edit your website or invoices, or show your costs to customers
Capabilities
What the Pricing Manager does for you
Keeps one trusted price book
Every product, plan, upgrade, rate and fee in one place, each with its approval status, source and the dates it was set and last checked.
Answers what you charge, with proof
Ask what something costs and get the approved price, its terms and when it took effect. If it only has an unverified figure, it says so.
Recommends prices for new offers
Two or three genuinely different options, one recommended, each with cost basis, margin, comparables, risks and what would change the answer.
Reviews discounts before you agree
Checks a proposed discount or special offer against your rules, shows the margin impact and precedent, and suggests an alternative within policy.
Benchmarks you against competitors
Keeps a sourced, dated comparison of competitor pricing. Figures that drive a decision need two independent sources or are marked single-source.
Catches price drift everywhere
Compares your approved prices with your website, documents and proposal templates, and shows the exact difference and who owns each fix.
How the Pricing Manager differs from a spreadsheet of prices
A spreadsheet of prices goes stale the moment someone quotes from an old copy. The Pricing Manager keeps one price book with approval status, source and dates for every item, and regular audits catch your website and proposals drifting from the approved price. Recommendations arrive with options, margins and risks, and every figure cites its source. It recommends and you decide: no price takes effect without your recorded approval.
How this differs from the Competitor Analyst: To watch what your competitors change week to week, use the Competitor Analyst; the Pricing Manager keeps your price book and recommends prices and discounts for you to approve.
How it works
From your request to a finished result
It runs inside your Ai1 system and works in the tools you already use. You ask, it works, it reports, and it stops for your OK where it matters.
Tap the diagram to enlarge it
Step 1: Build the price book
It gathers every price you charge, notes where each one appears and marks which are approved, which are only observed and which are missing.
Step 2: Model the options
For a new offer or upgrade it uses your real costs and competitor benchmarks to model several pricing approaches, with margins.
Step 3: Recommend
You get a clear recommendation with alternatives, risks and the figures behind it. Without verified costs, it is labelled a scenario, not advice.
You approve
Step 4: You decide
Only your recorded decision makes a price effective. It logs what you decided and the date it takes effect.
Step 5: Route and keep watch
The change goes to whoever updates your website or proposals, and regular audits check every surface stays in line.
When to use it
Hand these situations to the Pricing Manager
Illustrative photo. Ask for a review of the gift-box offer and its trade-offs before you decide.
If this is you…
…here's what it does
You are launching a new service
Get options for how to price it, with margins and comparables, before you commit to a number.
A big prospect asks for a discount
See the margin impact, what you have offered before and a within-policy alternative, then make the call.
Your website and proposals show different prices
The audit shows exactly where they disagree and who owns each fix. Meanwhile the approved price stays the answer.
A competitor just changed its prices
Fresh benchmarks show where you now sit, with sources and retrieval dates you can check.
Someone asks what an upgrade costs
They get the approved price with its terms and effective date, not a guess from an old document.
What you get
One price book with approval status, sources and dates for every item
Pricing recommendations with options, margins and risks
Discount and special-offer reviews with impact and an in-policy alternative
Sourced competitor pricing benchmarks with retrieval dates
Price drift audits across your website, documents and proposals
A decision log of every price you approved and when it took effect
What it won't do
✕Approve a price, a discount or a new offerHandled by: You
✕Write proposals and quotes for dealsHandled by: The Sales agent
✕Send invoices or change billingHandled by: The CFO
✕Write contract, refund or legal termsHandled by: The Lawyer
Example pricing review
Example: pricing review pack with a discount check
Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended.
What it was asked: What should we charge for the new route planning add-on, is the 30% discount sales wants for a large prospect okay, and are our published prices consistent?
Example report
Price book health: 33 approved prices, 4 places showing the wrong oneRecommendation: route planning add-on at $29 a month (CA$39)Benchmark: what five competitors charge for route planningDiscount review: 30% off for a 60-technician prospect
What it found: 3 findings, with the numbers
The route planning add-on is recommended at $29 a month: just under the $32 competitor median, 59.3% margin after commission and about $5,143 a month at 26% uptake.
The 30% discount for a 60-technician prospect breaks two of four guardrails; 15% on a two-year term earns $1,618.20 more a year and matches precedent.
Three public surfaces show the wrong price in four places, including an old $119 Team plan price on the pricing page; fixes wait for approval.
This is an illustrative example of the pricing review pack Pricing Manager is being built to produce: price-book health, a priced recommendation with options, a competitor benchmark and a discount review. It was written by hand from the agent's design for an invented company, with invented competitors labelled A to E and invented figures. No real systems, prices or people were involved, and no price, page or proposal was changed. Run date: .
Want a pricing review like this for your own price list? Book a Pricing Manager walkthrough.
Runs the market research behind competitor pricing benchmarks.
Common questions
Frequently asked questions about the Pricing Manager
What is a price book and why should a business keep one?
A single list of everything you charge, each with its approval status, source and the dates it was set and last checked. With one, your team stops quoting from old documents. Pricing Manager keeps it and answers what something costs with the approved price, its terms and when it took effect.
How do you set a discount policy that protects margin?
Decide the rules first, then check each request against them. Pricing Manager reviews a proposed discount or special offer against your rules, shows the margin impact and past precedent, and suggests an alternative within policy, so you agree to anything with the full picture in front of you.
What does a pricing review involve?
Checking that the prices you approved are the prices customers see, and that they still make sense against your costs and the market. Pricing Manager runs regular audits across your website, documents and proposal templates, shows the exact difference and who owns each fix, and recommends changes for you to decide.
What does AI pricing strategy from Pricing Manager cover?
A trusted price book, recommendations for new offers and upgrades, reviews of discounts and special offers, sourced competitor benchmarks and regular checks that every surface shows the approved price.
Can it change prices on our website?
No. It recommends, you decide, and whoever owns your website publishes the change. It then checks that the published price matches the approved one.
Will it approve discounts for our sales team?
No. Every discount is a recommendation to you, with the margin impact, past precedent and a within-policy alternative. You make the call.
Where do the competitor prices come from?
Public sources such as competitor websites, each stored with the date it was retrieved. A figure that drives a decision needs two independent sources or is clearly marked single-source.
What if we do not know our costs yet?
It still helps, but it labels the output a scenario model and shows the floor as a range. A firm recommendation waits for verified costs, such as supplier invoices or confirmed list prices.
Is the Pricing Manager available now?
Not yet. Your Ai1 team will tell you when the Pricing Manager is ready for your account. You can talk to us today about getting your prices into one trusted price book.
About Ai1
How much does Ai1 cost?
Two paths, one platform. Build it yourself on a developer plan, or let our team run your AI operations for you. Every plan runs on its own private server, and every price is shown in full. See Ai1 pricing →
Do I get just the Pricing Manager, or the whole platform?
The whole platform. The Pricing Manager is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Compare plans →
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