Employee Onboarding Guide: A 30-Day Plan for Every New Hire
A steady first month for every new hire, with each step owned and dated.
Employee Onboarding Guide is the new hire onboarding plan builder in the Ai1 platform by MyZone AI: it tracks each new hire's first 30 days from your template, gives every step an owner and a due date, and drafts the reminders, manager digest and account request for your people to send.
We'll walk through what Employee Onboarding Guide will do for your team. Your Ai1 team will tell you when Employee Onboarding Guide is ready for your account.
Every new hire follows the same plan, so nothing depends on someone remembering what comes next.
Owners know what they owe
Each step has an owner and a due date, and late steps are spotted early.
Managers see progress at a glance
A short digest shows where each of their new hires stands and what is waiting on them.
Less personal data in chat
Hires are tracked by staff id, so names and personal details stay out of the conversation.
Meet your agent
Get to know Losana
Losana swims at sunrise and makes lists before breakfast. She keeps each new hire's first month on a clear plan, shows who owes what and when, and drafts the reminders and requests for your people to review and send.
AI agent. Fictional persona; not a real person.
Losana, the persona of Employee Onboarding Guide
Name
Losana T.
Role
Onboarding Coordinator
Experience
9 years
Work history
People coordinator at a regional hotel group Front office supervisor at a physiotherapy practice
Personality
Drafts only, people send, never decides about a person
Based in
Suva, Fiji
Why Losana has a personality
AI does better work as a specific expert, so Employee Onboarding Guide works as Losana (Onboarding Coordinator, Suva, Fiji). You can rename Losana or change the personality, experience and profile settings at any time.
IT, the manager, People Ops and the new hire, each step with its own due date
Drafted for you
Nudges for late steps, a digest per manager and a dated account request
Sending
Nothing goes out until one of your people reviews it and sends it
Personal details
Hires and managers go by staff id, so names and notes stay out of chat
Decisions about people
None: pay, promotion, discipline and termination stay with managers and HR
Capabilities
What Employee Onboarding Guide does for you
Builds the plan from your template
A plan for each hire from one set template: the steps for IT, the manager, People Ops and the hire, each with a due date counted from the start date.
Tracks every step to done
Marks steps done as people finish them and keeps a history for each plan, so you can see what changed and when.
Spots what is running late
Finds overdue steps and drafts a short nudge to whoever owes each one, ready for someone to review and send.
Drafts a digest for each manager
A short summary of a manager's new hires: progress, overdue steps and what they need to do this week.
Prepares the account request
A dated request to your IT admin listing the access a new hire needs and from which day. It never creates accounts or asks for passwords.
Works by staff id
Hires and managers are referred to by id, never by name, and anything pasted about a person is not repeated.
How Employee Onboarding Guide differs from Customer Onboarding Manager
Customer Onboarding Manager welcomes your new customers. Employee Onboarding Guide looks after your own new staff: one plan per hire for the first 30 days, an owner and a due date on every step, and drafts of each nudge, manager digest and account request for your people to send. It decides nothing about a new hire, so pay, promotion, discipline and termination stay with managers and HR, and a health, harassment, discrimination or legal matter goes to a person.
How this differs from the Customer Onboarding Manager: To welcome a new customer, use Customer Onboarding Manager; Employee Onboarding Guide runs the first month for your own new staff and drafts every reminder for a person to send.
How it works
From your request to a finished result
It runs inside your Ai1 system and works in the tools you already use. You ask, it works, it reports, and it stops for your OK where it matters.
Tap the diagram to enlarge it
Step 1: Add the new hire
Give the staff id, role, start date and manager id, and the plan is built from your template.
Step 2: Steps get owners
Each step goes to IT, the manager, People Ops or the hire, with its own due date.
Step 3: Progress tracked
Steps are marked done as they finish, and overdue ones are flagged.
Step 4: Drafts on request
Ask for nudges, a manager digest or the account request and get drafts marked not sent.
You approve
Step 5: Your people send
Someone reviews each draft and sends it themselves.
When to use it
Hand these situations to Employee Onboarding Guide
Illustrative photo. What does our new vet nurse still need before the end of this week?
If this is you…
…here's what it does
Several people start on the same day
Each gets their own 30-day plan with the right steps for their role, and nobody's setup is forgotten.
A laptop is still not ready on day 3
The step shows as overdue, and a nudge to IT is drafted for the manager to send.
A manager asks how their new hire is doing
A digest shows the steps done, the steps due and anything waiting on the manager.
Access is needed from the first morning
A dated account request lists what to set up and from when, ready for your IT admin.
What you get
A 30-day onboarding plan for each new hire, with owners and due dates
Progress views by hire and by manager
Draft reminder nudges for overdue steps, marked not sent
✕Keep the staff roster and time offHandled by: People Ops Lead
✕Create accounts and grant accessHandled by: Your IT admin
Example onboarding plan
Example: 30-day onboarding plan and manager digest
Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended.
What it was asked: Show me where E1042's 30-day plan stands two weeks in, draft nudges for anything overdue, and prepare M207's digest and the IT request for the access E1042 needs before the first solo shift.
Example report
Two weeks in: half the plan done, three steps overdueThe 18-step plan, week by weekThree overdue steps, three draft nudgesManager digest for M207 and the dated account request for IT
What it found: 3 findings, with the numbers
On day 14 of 30, new dispatch coordinator E1042 has 9 of 18 plan steps done, keeping pace with the 47% of time elapsed.
3 steps are overdue, one each for IT, manager M207 and People Ops, and each has a short nudge drafted and labelled not sent.
The dated IT request asks for carrier portal, yard board and team mailbox access from Mon 2 Nov, ahead of the first solo shift on Thu 5 Nov, with no passwords.
This is an illustrative example of the 30-day plan view, draft nudges, manager digest and dated account request that Employee Onboarding Guide is being built to produce. It was written by hand from the agent's design for an invented freight firm, with invented staff ids, steps and dates, and no real systems or people were involved. Nothing was sent, posted, paid or changed. Run date: .
Want an onboarding plan like this for your own onboarding template? Book a New Hire Plan walkthrough.
Every Ai1 agent works under human approval. Here is how Employee Onboarding Guide keeps you in control.
Your Ai1 team will tell you when Employee Onboarding Guide is ready for your account.
It drafts and tracks; it sends nothing. Every nudge, digest and request stays marked not sent until a person sends it. It never creates accounts, asks for passwords or changes anyone's access.
It decides nothing about a new hire: pay, promotion, discipline and termination stay with their manager and HR.
If a new hire raises a health, harassment, discrimination or legal matter, it points them to a person rather than handling it.
Hires are tracked by staff id; names, emails and personal notes are kept out of chat.
Why teams choose Ai1
Part of Ai1, by MyZone AI
Trusted by leaders at Plastic Bank, Outback Team Building, RMG Advertising, Keeran Networks, and Titan Training Centre.
Payroll Manager sets up pay for a new hire; the plan only reminds the right owner that the step is due.
Common questions
Frequently asked questions about Employee Onboarding Guide
What should a new hire's first month include?
Equipment and accounts ready before the first day, introductions in the first week, training for the role and regular check-ins with their manager, each step with an owner and a date. Employee Onboarding Guide builds that plan for every hire and drafts the reminders for your people to send.
Who should send onboarding reminders about a new hire?
The colleague who owns that part of the welcome, usually the manager or People Ops, so the reminder reads as coming from a person the team knows. Employee Onboarding Guide spots late steps and drafts each nudge marked not sent; someone on your team reviews it and sends it the usual way.
How do you get a new hire's accounts ready for the first morning?
Send your IT admin a dated request that lists each piece of access the role needs and the day it should work, well ahead of the start date. Employee Onboarding Guide prepares that request as a draft from the plan; it never creates accounts, asks for passwords or changes anyone's access.
What does a good new hire onboarding plan cover?
The first 30 days of setup, introductions, training and check-ins, each with an owner and a date. Employee Onboarding Guide builds that plan from your template for every hire and keeps track of what is done, due and late.
Does it message new hires or managers itself?
No. It drafts each nudge and the manager digest and marks them not sent. A person reviews them and sends them the usual way.
Why does it use staff ids instead of names?
So names, emails and personal details stay out of chat. Your People Ops records keep the link between an id and a person.
Is this the same as onboarding a new customer?
No. Employee Onboarding Guide is for your own new staff. To welcome a new customer, see Customer Onboarding Manager.
Is Employee Onboarding Guide available now?
Not yet. Your Ai1 team will tell you when Employee Onboarding Guide is ready for your account. You can talk to us today about how new hires are onboarded at your business now.
About Ai1
How much does Ai1 cost?
Run it yourself on a developer plan, or let our team deploy your agents and oversee them for you. Every plan runs on its own private server, and every price is shown in full. See Ai1 pricing →
Do I get just Employee Onboarding Guide, or the whole platform?
The whole platform. Employee Onboarding Guide is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Compare plans →
We'll walk through what Employee Onboarding Guide will do for your team. Your Ai1 team will tell you when Employee Onboarding Guide is ready for your account.
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