Bookkeeper
Agent. Categorizes every line and runs the reconciliation.
Agent skill
Books reconciliation: every account tied out to zero
Matches statement lines to your ledger, explains the timing items and lists what still needs a decision.
The books reconciliation is a skill in Ai1, the AI agent platform by MyZone AI. The Bookkeeper runs it on the bank, card and ledger exports you upload: it matches each statement line to a ledger entry by amount, date and reference until the difference is exactly zero. Anything that will not match becomes an exception for a person to resolve.
- Part of Ai1
- Exactly zero, no plug figure
A true zero
Each account ties out once timing items are counted, or the gap is listed. It never forces a match.
Missing entries found
Charges on the statement that are not in the books become drafted entries for approval.
Changes explained
Account balances are compared with last period or budget, with the reason for each big move.
At a glance
The books reconciliation in short
| Reads | Bank and card statements and ledger exports you upload as files |
|---|---|
| Matches by | Amount and date, with a boost when the reference agrees |
| Result | A difference of exactly zero, or an exception with its date |
| Also explains | Balance changes against last period or budget, with a confidence |
| Run by | The Bookkeeper, with the CFO Agent reviewing the close pack |
| Never | Posts entries, pays bills or moves money |
Why reconcile to exactly zero
A reconciliation that is off by a small amount is often closed with a plug figure, and the real cause, such as a missed charge or a payment coded twice, stays in the books. Tying out to exactly zero, with every timing item named, means the month-end numbers can be trusted and the gaps get fixed while they are still easy to trace.
How this differs from the Bookkeeper as a whole: the agent also categorizes every line and preps the month-end close; this skill is the tie-out at the centre of that work.
How it works
From your statements to a tie-out
Four steps. Your statements stay private, and nothing is posted for you.
Step 1: You upload the exports
Send the statements and the ledger export as files in chat.
Step 2: It matches the lines
Each statement line is paired with a ledger entry, and transfers between your own accounts are paired up.
Step 3: It lists the gaps
Cheques still to clear are shown as timing items. Anything else that will not match becomes an exception.
You approve
Step 4: You approve the fixes
Missing entries are drafted as proposals. You choose, and a person posts them in your accounting system.
Example reconciliation
Example: one month for a checking account and a business card
Example with a fictional business. Names and figures are invented to show the kind of output you get.
What it was asked: Here are September's bank and card statements and the ledger export: reconcile both accounts and tell me if we're ready to close September.
| Tie-out | Exactly $0.00 on both the checking account and the business card. The only gaps left are timing items, such as a $1,275.00 cheque still to clear. |
|---|---|
| Missing from the books | Four charges, $636.17 were on the statements but not in the ledger, so four entries were drafted as proposals. Nothing was posted. |
| Exception | One $149.99 debit has no category, so September stays open until the owner chooses one. |
Built-in guardrails
It reconciles, a person posts
How the books reconciliation keeps your books under your control.
- It cannot pay bills, move money, post entries or run payroll. Every change to your books is a proposal a person approves.
- It never forces a match with a plug figure. A gap it cannot explain stays an exception.
- Closed months are read-only. A fix becomes a proposal dated in the current open month.
- Your statements stay in a private area of your Ai1 server and are never posted to a chat channel, shared by link or published.
Better together
Works well with
The agents that run this reconciliation, and the skills and recipes it works with.
CFO Agent
Agent. Reviews the close pack and keeps your cash forecast current.
Cash flow forecast
Skill. Projects cash forward from the reconciled actuals.
Month-end close prep
Recipe. Takes the reconciled accounts on to a close pack.
Common questions
Frequently asked questions about the books reconciliation
What does it mean for an account to tie out to zero?
That the account and your ledger agree once timing items, such as a cheque still to clear, are counted, with no gap left over. If a gap remains, it becomes an exception to resolve, never a plug figure.
What do I need to give it?
Your bank and card statements and a ledger export, uploaded as files in chat. It reads files only, so it never needs access to move money.
Will it post the missing entries?
No. Missing entries and miscodes are drafted as proposals and tracked until they appear as posted in a later export. A person posts them in your accounting system.
Reconcile one of your accounts with us
Bring a month of statements and a ledger export and we will show you the tie-out.
- Your own private serverEvery Ai1 plan runs on a private server that belongs to your business alone.
- Your data stays yoursStored on your server, not used to train AI models, and you can export everything you build at any time.
- Choose your AI modelBring your own AI provider account and pay it directly, with no markup from us.
- No lock-inMonthly plans run month to month with no long-term commitment, and everything you build can be exported.