# Resourcing Manager: Find Who Is Free for the Work, With Evidence > The Resourcing Manager is the team capacity planning specialist in the Ai1 platform by MyZone AI: it reads your recorded availability, ranks who fits the work and explains the sources, freshness and clashes behind each answer, while your team makes the assignment. Canonical page: https://myzone.ai/pages/agents/ai-resourcing-manager-agent Part of Ai1, by MyZone AI. Book a Resourcing walkthrough: https://calendly.com/d/ct6h-tcy-8qf/ai1-demo?a1=Resourcing%20Manager&utm_source=myzone.ai&utm_medium=agent-page&utm_content=ai-resourcing-manager-agent-final Last updated: 2026-10-14. Reviewed by the MyZone AI team. Find who has room for the work, with evidence instead of guesses. ## At a glance - **You bring:** The team, dates and hours the work needs - **The answer:** Free hours and fit, partial fit, no fit or unknown - **An explained order:** Fit ranked before partial fit, with unknowns listed separately - **Evidence:** Source, date and confidence behind each figure - **Clashes and gaps:** Booking conflicts flagged; missing or stale measures stay unknown - **Your control:** You assign the work; it never books or messages staff ## What the Resourcing Manager does - **Checks who is free:** Ask about one team, a date range and the hours needed. For each person you see their free hours and whether the work fits, partly fits, does not fit or is unknown. - **Ranks and explains the shortlist:** People who fit come first, then partial fits, then no. Unknowns follow, each with what is missing. Every shortlist ends with: you decide. - **Shows where every number came from:** Each figure names its source and when that source was last current, plus a confidence level, so you know how far to trust it. - **Flags clashes:** Holidays, time away, tentative bookings, over-booking and part-time patterns are flagged, so a clash never hides inside a total. - **Never fills a gap with a guess:** No assumed full week and no assumed zero time off. A missing figure is shown as unknown, with an upper limit when one can be worked out. - **Fits how your business works:** At setup it learns where you keep working hours, holidays, time off and bookings, and how fresh each must be. All the maths runs in a fixed calculator. ## How the Resourcing Manager differs from checking several availability spreadsheets Checking separate spreadsheets can leave you unsure whether the hours are current or a clash was missed. Resourcing Manager reads the sources recorded for the team and gives a ranked shortlist with fit, clashes, confidence and evidence dates. Missing or stale measures stay unknown rather than being guessed as free time. A fixed calculator handles the maths. The answer protects absence details and leaves every assignment, booking and staff message with your team. ## How it works 1. **You ask** (When you need an availability answer): Name the team, the dates and the hours needed. If something is missing, it asks you one short question. 2. **It reads** (Once the team and dates are clear): It reads only the sources your business set up for that team, once, for this question. 3. **It explains** (After reading the recorded sources): You get a ranked shortlist with fit, clashes, confidence and the source and date behind every number. 4. **You decide** (you approve) (Before anyone is assigned): You choose who takes the work and make the assignment in your own tool. ## When to use it - **A new project needs a designer for a few days next week:** It shows who in the design team has the hours, ranked and explained. - **You want to check one person before you promise a date:** It gives their free hours, or says unknown and names what is missing. - **A client asks for extra work at short notice:** You see in one answer whether the team can absorb it and who fits best. - **Your team or tools change:** It updates its setup with you and re-checks which sources it can read. ## What you get - Free hours and fit for each person in the team you ask about - A ranked, explained shortlist that ends with you deciding - Clashes flagged by type, such as holiday or over-booking - The source, date and confidence behind every figure - A clear list of any source that is not connected or not set up ## Example: availability check for one team Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended. What it was asked: Who in Design has 16 free hours for the autumn campaign refresh between 19 and 23 October? This is an illustrative example of the availability answer Resourcing Manager is being built to produce: a ranked shortlist, the calculation behind every number, unknowns with what is missing, and the state of each source. It was written by hand from the agent's design for an invented agency, roster and figures. No real staff, tools or systems were involved, and nothing was booked, assigned or sent. Run date: 14 October 2026. ### What it found - Two of six designers fit: Designer 2 has 19.5 free hours with no conflicts, and Senior designer 1 has 18.0 hours but is out on Friday 23 October. - Motion designer 5 partly fits with 12.5 hours and Designer 3 does not, with 2.5 hours; every figure shows its source and an as-of time of 14 October, 8:00 am. - Two people are unknown, not free: one has a time-off list older than the 14-day limit (at most 13.5 hours), and one has no working hours confirmed. Productive is a trademark of its owner. MyZone is not affiliated with or endorsed by Productive. ## Guardrails - Your Ai1 team will tell you when the Resourcing Manager is ready for your account. - It only reads. It never assigns work, books people, changes an allocation or messages your staff. - It shows only in or out and hours. Reasons for absence, calendar titles and task details are never shown. - It never rates anyone's performance. The ranking is a fit order, nothing more. - Each answer covers one team in your business, and no other business's data is ever read or mentioned. ## Frequently asked questions ### Why does staff availability need a source date and confidence level? A free-hours figure is only useful if the underlying information is current and complete. Resourcing Manager shows the source, date and confidence behind every figure. Missing or stale required measures become unknown, not available, so the shortlist does not mistake an evidence gap for room to take more work. ### Should resource allocation shortlists be treated as staff performance rankings? No. Resourcing Manager ranks the fit between recorded free hours and the work you need covered. It never rates performance or explains why someone is absent. Your project or account lead makes the staffing decision and the assignment; the agent only reads availability and explains its evidence. ### How does team capacity planning with Resourcing Manager work? You name a team, a date range and the hours needed. It reads the sources your business set up, and returns each person's free hours and fit as a ranked shortlist, with the source and date behind every number. ### What happens when it does not have a number? That person is marked unknown and listed after the shortlist, with what is missing and an upper limit when one can be worked out. Unknown never counts as a fit. ### Will it tell me why someone is off? No. It shows only whether someone is in or out and their hours. Reasons for absence, calendar titles and task details are never shown. ### Which tools can it read? It works from the time-tracking tool your team already uses, starting with Productive. In this version that means hours you give it directly, and Productive. Other tools you use are noted at setup and shown as not connected for now. Productive is a trademark of its owner. Resourcing Manager is not affiliated with or endorsed by Productive. ### Can it book the person for us? No. It only reads availability. You choose who takes the work and make the assignment in your own tool. ### Is the Resourcing Manager available now? Not yet. Your Ai1 team will tell you when the Resourcing Manager is ready for your account. You can talk to us today about how your teams plan their hours. ## More on this topic - [How AI Agents Are Changing Small Business Operations](https://myzone.ai/pages/blog/ai-agents-small-business): AI agents are transforming how small businesses operate: from automating customer service to managing entire workflows. Here's what you need to know. ## About Ai1 Ai1 is the AI operations platform by MyZone AI, where each client runs on its own private server. The Resourcing Manager is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Pricing: https://myzone.ai/pages/services/ai1-pricing. Security: https://myzone.ai/pages/security.