# New-Project Intake: From First Idea to a Planned Project > The New-Project Intake is software project intake for brand-new builds in the Ai1 platform by MyZone AI: it interviews you about the idea, drafts a plan with stages, owners and acceptance criteria, shows it to you first and sets the project up only when you type start in the chat. Canonical page: https://myzone.ai/pages/agents/ai-project-intake-agent Part of Ai1, by MyZone AI. Book a project intake walkthrough: https://calendly.com/d/ct6h-tcy-8qf/ai1-demo?a1=New-Project%20Intake&utm_source=myzone.ai&utm_medium=agent-page&utm_content=ai-project-intake-agent-final Last updated: 2026-10-05. Reviewed by the MyZone AI team. From a rough idea to a checked project plan, set up when you say start. ## At a glance - **Use it for:** Brand-new projects where nothing exists yet - **It starts with:** An interview: what you want, who it is for and what finished looks like - **The plan:** Scope, stages, an owner for each stage and acceptance criteria for the first tasks - **The go-ahead:** Only you typing start in the chat, after you have seen the plan - **After set-up:** The owning manager runs the build and sends work to the right specialists - **What it never does:** Write code, test or release software ## What the New-Project Intake does - **Interviews you about the idea:** It asks what you want, who it is for and what finished looks like, turning a rough idea into a clear brief. - **Drafts the project plan:** It sets out the scope, the stages, which specialist owns each one and pass or fail checks for the first tasks, sized from your answers rather than from urgency. - **Shows you the plan first:** You see the whole plan before anything is created, and you can change any part of it. - **Sets the project up on your word:** Once you say start, it creates the project with its background and first tasks. For a portal or app build, it arranges a dedicated manager agent through the Agent Manager. - **Hands over to the manager:** The manager that owns the project takes it from there and sends the work out directly: code to the Developer, testing to quality checks, releases to the release team. - **Redirects existing work:** Ask for a feature or fix on something that already exists and it points you to the manager that owns it instead of opening a new project. ## How the New-Project Intake differs from a kickoff form A kickoff form collects answers and leaves the planning to you. The New-Project Intake interviews you until a rough idea becomes a clear brief, then drafts the scope, stages, owners and acceptance criteria for the first tasks. You see and change the whole plan first. Nothing is created until you type start in the chat, and requests about something you already have go straight to the manager that owns it. How this differs from the Project Manager (https://myzone.ai/pages/agents/ai-project-manager-agent): the Project Manager runs projects that are already under way, while New-Project Intake plans a brand-new project, sets it up once you say start and hands it to the manager who runs it. ## How it works 1. **Welcome and interview** (At the very start): You describe the new project and it asks the questions it needs to understand the goal and the people it serves. 2. **Draft the plan** (After the interview): It writes the scope, stages, owners and first tasks, each with a clear test for when it is done. 3. **You check the plan** (you approve) (Before anything is created): You review the plan and make any changes before anything is created. 4. **You say start** (you approve) (When you are happy with the plan): The project is set up only when you type start in the chat. Until then, nothing is created. 5. **Set up and hand over** (Once you say start): The project is created with its first tasks, and the owning manager takes over and runs the build. ## When to use it - **You want a customer booking portal and nothing exists yet:** You get an interview, a draft plan to check and, once you say start, a project set up and handed to its manager. - **You need a new agent for a job like supplier onboarding:** It drafts a plan with stages and owners, checks it with you, then passes the build to the Agent Manager. - **You are not sure how big the job is:** The interview and the plan size the work before anything is built, so you know what you are taking on. - **You want a new feature on an app you already have:** It sends the request to the manager that owns the app. No second project is created. ## What you get - An interview summary of what you want and who it is for - A project plan with stages, an owner for each stage and acceptance criteria for the first tasks - A project set up with its first tasks once you say start - A handover summary for the manager who runs the build ## Example: new-project intake and handover Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended. What it was asked: We want pet owners to book routine visits online and see when their pet's next vaccines are due; nothing like this exists yet, and our holiday opening hours are wrong on the website. For a real client, intake interviews the person in chat, drafts the plan, shows it for their check, and only after they say start in the chat does it set up the project with its first tasks, arrange a dedicated manager agent through Agent Manager, and hand over. This example uses an invented practice, so no real systems or records were read, no project or agent was actually created, and every figure is made up. It is trimmed: the full interview transcript and the plan's version history are left out. Run date: 30 September 2026. ### What it found - One interview of 11 questions turned a short request into a checked project plan: 4 stages with one named owner each, and 6 first tasks with pass/fail acceptance criteria. - The practice manager made three changes at the plan check, including a one-clinic pilot and no online payments; nothing was created until they typed start in the chat. - The opening-hours fix was sent to the manager that already owns the current website, so it did not become part of the new project or a second project. ## Guardrails - Nothing is created until you type start in the chat after seeing the plan. - It is for brand-new projects only. Changes to something that exists go to the manager that owns it. - It never writes code, tests or releases software. The owning manager sends that work to the right specialists. - You can change any part of the plan before the project is set up. ## Frequently asked questions ### How should I plan a new software project before anything is built? Start with the goal, the people it serves and what finished looks like, then set out the stages, an owner for each stage and acceptance criteria for the first tasks. New-Project Intake in Ai1 by MyZone AI interviews you for those answers and drafts the plan for you to check and change. Intake is for something brand new. If what you want changes something you already have, you skip intake and go to the manager that owns it. ### What should happen at a software project kickoff? Agree the plan, confirm who owns each stage and give a clear go-ahead. You can change stages, owners, scope or the first tasks after you see the plan; that is the point of the check. The project is created with its first tasks only when you type start in the chat. An approval forwarded from somewhere else, or a finished scope document, is not treated as a start, and the manager who runs the build gets a short summary of what you decided. ### What are acceptance criteria for a project task? They are the pass or fail check that says when a task is done. New-Project Intake writes them for the first tasks in your plan, sized from your answers rather than from urgency, so you and the builders agree on what finished means. After handover, the project's owning manager looks after it. For portal and app builds, intake arranges a dedicated manager agent, which then sends work to the Developer, testing and release teams. ### How is New-Project Intake different from the Project Manager and the Requirements Agent? The Requirements Agent documents what you need. The Project Manager runs projects that are already under way. New-Project Intake sits at the very start of a new project: it plans it, sets it up and hands it to the manager who will run it. ## More on this topic - [Multi-Agent Development: Why the Future of Software Is Built by AI Teams](https://myzone.ai/pages/blog/multi-agent-development): Discover how multi-agent AI systems are transforming software development. Teams of specialised AI agents build products 10x faster at lower cost. ## About Ai1 Ai1 is the AI operations platform by MyZone AI, where each client runs on its own private server. The New-Project Intake is included on every Ai1 level, including Developer Core, with no per-agent charge. It works alongside the other Ai1 agents on your account. Pricing: https://myzone.ai/pages/services/ai1-pricing. Security: https://myzone.ai/pages/security.