# Pricing Manager: A Current Price Book and Pricing Advice You Can Use > The Pricing Manager is the pricing strategy agent in the Ai1 platform by MyZone AI: it keeps one trusted price book, benchmarks you against competitors and recommends prices, offers and discounts with the margins and risks behind them, and no price takes effect until you record your approval. Canonical page: https://myzone.ai/pages/agents/ai-pricing-agent Part of Ai1, by MyZone AI. Book a Pricing Manager walkthrough: https://calendly.com/d/ct6h-tcy-8qf/ai1-demo?a1=Pricing%20Manager&utm_source=myzone.ai&utm_medium=agent-page&utm_content=ai-pricing-agent-final Last updated: 2026-10-14. Reviewed by the MyZone AI team. One trusted price book, and every price change is your call. ## At a glance - **Your price book:** Every product, plan, upgrade, rate and fee, with approval status, source and dates - **New offers:** Genuinely different options, one recommended, with margins, comparables and risks - **Discount requests:** Reviewed for margin impact and precedent, with a within-policy alternative - **Competitor prices:** Sourced and dated, or clearly marked single-source - **Price drift:** Your website, documents and proposals are compared with the approved price - **What it never does:** Approve a price, edit your website or invoices, or show your costs to customers ## What the Pricing Manager does - **Keeps one trusted price book:** Every product, plan, upgrade, rate and fee in one place, each with its approval status, source and the dates it was set and last checked. - **Answers what you charge, with proof:** Ask what something costs and get the approved price, its terms and when it took effect. If it only has an unverified figure, it says so. - **Recommends prices for new offers:** Two or three genuinely different options, one recommended, each with cost basis, margin, comparables, risks and what would change the answer. - **Reviews discounts before you agree:** Checks a proposed discount or special offer against your rules, shows the margin impact and precedent, and suggests an alternative within policy. - **Benchmarks you against competitors:** Keeps a sourced, dated comparison of competitor pricing. Figures that drive a decision need two independent sources or are marked single-source. - **Catches price drift everywhere:** Compares your approved prices with your website, documents and proposal templates, and shows the exact difference and who owns each fix. ## How the Pricing Manager differs from a spreadsheet of prices A spreadsheet of prices goes stale the moment someone quotes from an old copy. The Pricing Manager keeps one price book with approval status, source and dates for every item, and regular audits catch your website and proposals drifting from the approved price. Recommendations arrive with options, margins and risks, and every figure cites its source. It recommends and you decide: no price takes effect without your recorded approval. How this differs from the Competitor Analyst (https://myzone.ai/pages/agents/ai-competitor-analyst-agent): To watch what your competitors change week to week, use the Competitor Analyst; the Pricing Manager keeps your price book and recommends prices and discounts for you to approve. ## How it works 1. **Build the price book** (Before any price is recommended): It gathers every price you charge, notes where each one appears and marks which are approved, which are only observed and which are missing. 2. **Model the options** (When a new offer is on the table): For a new offer or upgrade it uses your real costs and competitor benchmarks to model several pricing approaches, with margins. 3. **Recommend** (Once the figures are in): You get a clear recommendation with alternatives, risks and the figures behind it. Without verified costs, it is labelled a scenario, not advice. 4. **You decide** (you approve) (After you review the recommendation): Only your recorded decision makes a price effective. It logs what you decided and the date it takes effect. 5. **Route and keep watch** (After each approved change): The change goes to whoever updates your website or proposals, and regular audits check every surface stays in line. ## When to use it - **You are launching a new service:** Get options for how to price it, with margins and comparables, before you commit to a number. - **A big prospect asks for a discount:** See the margin impact, what you have offered before and a within-policy alternative, then make the call. - **Your website and proposals show different prices:** The audit shows exactly where they disagree and who owns each fix. Meanwhile the approved price stays the answer. - **A competitor just changed its prices:** Fresh benchmarks show where you now sit, with sources and retrieval dates you can check. - **Someone asks what an upgrade costs:** They get the approved price with its terms and effective date, not a guess from an old document. ## What you get - One price book with approval status, sources and dates for every item - Pricing recommendations with options, margins and risks - Discount and special-offer reviews with impact and an in-policy alternative - Sourced competitor pricing benchmarks with retrieval dates - Price drift audits across your website, documents and proposals - A decision log of every price you approved and when it took effect ## Example: pricing review pack with a discount check Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended. What it was asked: What should we charge for the new route planning add-on, is the 30% discount sales wants for a large prospect okay, and are our published prices consistent? This is an illustrative example of the pricing review pack Pricing Manager is being built to produce: price-book health, a priced recommendation with options, a competitor benchmark and a discount review. It was written by hand from the agent's design for an invented company, with invented competitors labelled A to E and invented figures. No real systems, prices or people were involved, and no price, page or proposal was changed. Run date: 14 October 2026. ### What it found - The route planning add-on is recommended at $29 a month: just under the $32 competitor median, 59.3% margin after commission and about $5,143 a month at 26% uptake. - The 30% discount for a 60-technician prospect breaks two of four guardrails; 15% on a two-year term earns $1,618.20 more a year and matches precedent. - Three public surfaces show the wrong price in four places, including an old $119 Team plan price on the pricing page; fixes wait for approval. ## Guardrails - Your Ai1 team will tell you when the Pricing Manager is ready for your account. - It recommends and you decide. No price, discount or new offer takes effect without your recorded approval. - It never edits your website, proposals, invoices or billing records. Changes go to the people or agents who own them. - It never invents a number. Every figure cites its source and date, and unknown stays unknown. - Your costs and margins stay internal and never appear in proposals, web pages or anything a customer sees. ## Frequently asked questions ### What is a price book and why should a business keep one? A single list of everything you charge, each with its approval status, source and the dates it was set and last checked. With one, your team stops quoting from old documents. Pricing Manager keeps it and answers what something costs with the approved price, its terms and when it took effect. ### How do you set a discount policy that protects margin? Decide the rules first, then check each request against them. Pricing Manager reviews a proposed discount or special offer against your rules, shows the margin impact and past precedent, and suggests an alternative within policy, so you agree to anything with the full picture in front of you. ### What does a pricing review involve? Checking that the prices you approved are the prices customers see, and that they still make sense against your costs and the market. Pricing Manager runs regular audits across your website, documents and proposal templates, shows the exact difference and who owns each fix, and recommends changes for you to decide. ### What does AI pricing strategy from Pricing Manager cover? A trusted price book, recommendations for new offers and upgrades, reviews of discounts and special offers, sourced competitor benchmarks and regular checks that every surface shows the approved price. ### Can it change prices on our website? No. It recommends, you decide, and whoever owns your website publishes the change. It then checks that the published price matches the approved one. ### Will it approve discounts for our sales team? No. Every discount is a recommendation to you, with the margin impact, past precedent and a within-policy alternative. You make the call. ### Where do the competitor prices come from? Public sources such as competitor websites, each stored with the date it was retrieved. A figure that drives a decision needs two independent sources or is clearly marked single-source. ### What if we do not know our costs yet? It still helps, but it labels the output a scenario model and shows the floor as a range. A firm recommendation waits for verified costs, such as supplier invoices or confirmed list prices. ### Is the Pricing Manager available now? Not yet. Your Ai1 team will tell you when the Pricing Manager is ready for your account. You can talk to us today about getting your prices into one trusted price book. ## More on this topic - [The $200K Question: Do You Really Need a CFO, or Do You Need Better Data?](https://myzone.ai/pages/blog/ai-financial-health-monitor): Most small businesses fly blind financially until it is too late. AI-powered monitoring delivers CFO-grade financial insight at a fraction of the cost. ## About Ai1 Ai1 is the AI operations platform by MyZone AI, where each client runs on its own private server. The Pricing Manager is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Pricing: https://myzone.ai/pages/services/ai1-pricing. Security: https://myzone.ai/pages/security.