# People Ops Lead: Your People Desk, Without the Paperwork > The People Ops Lead is the AI HR assistant in the Ai1 platform by MyZone AI: it logs time off and shows balances and overlaps, keeps a simple staff roster, runs joiner and leaver checklists and files a manager's own notes privately, while every people decision stays with you. Canonical page: https://myzone.ai/pages/agents/ai-people-ops-agent Part of Ai1, by MyZone AI. Book a People Ops Lead walkthrough: https://calendly.com/d/ct6h-tcy-8qf/ai1-demo?a1=People%20Ops%20Lead&utm_source=myzone.ai&utm_medium=agent-page&utm_content=ai-people-ops-agent-final Last updated: 2026-10-05. Reviewed by the MyZone AI team. Time off, a simple roster and joiner checklists. Every decision stays yours. ## At a glance - **Time off:** Requests logged, with balances, who is out and overlaps worked out by its scripts - **The roster:** Name, role, dates, manager, allowance, work days and status. Nothing more. - **Joiners and leavers:** The same checklist every time, with each step handed to its owner on your go - **Manager notes:** Filed word for word in the private web chat, never scored, ranked or compared - **Your decisions:** Hiring, firing, pay and time off approvals; it records what you decide - **What it never does:** Record health details, or act as your payroll record ## What the People Ops Lead does - **Tracks time off:** Logs requests, records your decision, handles cancellations and corrections, and shows balances, who is out and overlaps. The numbers come from its scripts, never from mental arithmetic. - **Keeps a simple roster:** Name, role, start and end dates, manager, allowance, work days and status. Nothing more. - **Runs joiner and leaver checklists:** Keeps the checklist for each person joining or leaving and hands each step to its owner, on your go. - **Keeps manager notes safely:** Files a manager's own notes word for word after a privacy check, in the private web chat only. It never scores, ranks or compares people. - **Sends other questions to the right owner:** Policy documents, workshops, private work style reflection, legal drafts and payroll each go to the right agent or stay with you. - **A weekly people snapshot:** On request: who is out in the coming weeks, pending decisions, joiners, leavers and anything that needs attention. Manager notes are never included. ## How the People Ops Lead differs from an HR spreadsheet A spreadsheet holds whatever anyone types into it and relies on someone remembering the next step. The People Ops Lead keeps only minimal facts, works out balances and overlaps with scripts and repeats the name, role and dates on every change. It runs the same joiner and leaver checklist every time, never records health details and leaves every people decision with you. ## How it works 1. **You ask** (Whenever a people question comes up): Any people question, in the private web chat or its own Slack channel. 2. **Find the owner** (Straight away): It checks whether the job is its own, another agent's, or a decision only a person can make. 3. **Do or hand off** (Once the owner is clear): It does its own work, or passes only the minimum facts to the right owner. 4. **Your decision** (you approve) (Whenever a decision is needed): Approvals, pay and employment decisions stay with you. It records what you decide. 5. **Echo back** (After every change): Every change repeats the name, role and dates so mistakes are caught straight away. ## When to use it - **Someone asks for a week off:** It logs the request, shows the balance and any overlaps, and records your decision. - **You want to know who is out next week:** It lists who is away and flags any overlaps. - **A person is joining or leaving:** It runs the checklist and hands each step to its owner. - **You want to keep a note about a team member:** It files your words exactly, privately, and never evaluates them. ## What you get - A time off log with balances, overlaps and your recorded decisions - A simple staff roster - Joiner and leaver checklists with each step handed to its owner - Private, word-for-word manager notes - A weekly people snapshot on request ## Example: three-week people snapshot Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended. What it was asked: People snapshot for the next three weeks, please, and start the leaver checklist for our front-of-house team member whose last day is the 31st. The invented roster and time off were loaded into a sandbox copy of the agent's own people-ops scripts, and every day count, balance, overlap and the leaver's tracker statement in the report comes from those scripts, not from hand arithmetic. The owner's approval and the leave cancellation were recorded only after the owner's instruction in chat; account and final-pay requests are shown as drafts, not sent, and no real calendar, payroll or Google Workspace account was touched. Run date: 1 October 2026. ### What it found - Nobody can run projection on Friday 16 and Saturday 17 October if the relief projectionist's request is approved, because the projectionist's week off is already approved. - Approving the café supervisor's request for 19 to 23 October would leave her time off balance at minus 2 days on the tracker, a fact for the owner to decide on. - The leaver's checklist has 3 owners besides the agent, 4 days of her approved November leave fall after her last day, and the new café assistant has no yearly allowance set. Google Workspace and Slack are trademarks of their owners. MyZone is not affiliated with or endorsed by them. ## Guardrails - Hiring, firing, promotion, discipline, pay and time off approvals are always your decisions. It records what you decide. - It never records or repeats health or other protected details, and it never scores, ranks or compares people. - The time off balance is a tracker, not your payroll record. It does not give legal advice on employment law. ## Frequently asked questions ### What is a simple way to handle time off tracking for a small team? Keep requests, decisions, balances and overlaps in one place instead of spreadsheets and memory. The People Ops Lead logs each request, shows the balance and who else is out, and records your decision. Its numbers come from scripts, not mental arithmetic. Its time off balance is a tracker, not your payroll record. Your payroll system stays the official record. ### Why use the same checklist for every employee who joins or leaves? So no step gets missed. The People Ops Lead keeps the checklist for each person joining or leaving and, on your go, hands each step to its owner, such as Google Workspace accounts to the Google Workspace Admin and final pay to the CFO Agent. For hiring, it can book interviews with candidates you have chosen. It never reads, compares or scores applications, and hiring decisions stay with you. ### What should a staff leave tracker never record? Health or other protected details. When someone mentions a health reason for an absence, the People Ops Lead logs the absence without the reason, and never records or repeats it. It keeps only minimal facts and never scores, ranks or compares people. A manager's notes about a team member are kept word for word, only in the private web chat. Notes are never included in the weekly snapshot or passed to another agent. ### Does the People Ops Lead approve time off, and is it available today? It does not decide. It gives you the facts and records your decision: approving, declining or approving part of a request is always your call. The People Ops Lead is ready to use in Ai1 by MyZone AI. ## About Ai1 Ai1 is the AI operations platform by MyZone AI, where each client runs on its own private server. The People Ops Lead is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Pricing: https://myzone.ai/pages/services/ai1-pricing. Security: https://myzone.ai/pages/security.