# Meeting Notetaker: Clean Notes and Action Items From Every Meeting > The Meeting Notetaker is the AI meeting notes writer in the Ai1 platform by MyZone AI: from a recording everyone on the call knew about, it writes a short summary, the decisions made and action items with owners and dates, and shares them only after you check them. Canonical page: https://myzone.ai/pages/agents/ai-meeting-notes-agent Part of Ai1, by MyZone AI. Book a Notetaker walkthrough: https://calendly.com/d/ct6h-tcy-8qf/ai1-demo?a1=Meeting%20Notetaker&utm_source=myzone.ai&utm_medium=agent-page&utm_content=ai-meeting-notes-agent-final Last updated: 2026-10-15. Reviewed by the MyZone AI team. Decisions and action items with owners, written up after every meeting. ## At a glance - **Recording:** People on the call know it is recorded, and agree where that is required - **Summary:** What was discussed, without the small talk - **Decisions:** Each decision written plainly, with who agreed - **Actions:** An owner and a due date for each, or marked as needing an owner - **Transcript:** Speech turned into clean, readable text - **Sharing:** Only after you check the notes, to the people you choose ## What the Meeting Notetaker does - **Transcribes the recording:** It turns speech into text and cleans it up so it is readable. - **Summarises the meeting:** A short summary of what was discussed, without the small talk. - **Records decisions:** Each decision, written plainly, with who agreed. - **Lists actions:** Action items with an owner and a due date, ready to copy into your task list. - **Prepares the share:** A draft message with the notes for the people who were there. ## How the Meeting Notetaker differs from taking notes by hand When someone takes notes by hand, they miss half the meeting and the notes depend on who held the pen. The Meeting Notetaker works from a recording everyone knew about, so everyone can listen and take part. Afterwards it writes a short summary, the decisions made and action items with owners and dates. You correct anything wrong and remove anything private before the notes go to the people you choose. How this differs from the Chief of Staff (https://myzone.ai/pages/agents/ai-chief-of-staff-agent): To track decisions and follow-ups over weeks, use the Chief of Staff; the Meeting Notetaker writes up each meeting. ## How it works 1. **Everyone knows about the recording** (Before the meeting starts): You tell people the meeting is recorded, and get agreement where it is required. 2. **Share the recording** (After the meeting): You give it the recording after the meeting. 3. **It writes the notes** (Once it has the recording): Summary, decisions and actions are drafted. 4. **Check the notes** (you approve) (Before anything is shared): You correct anything wrong and remove anything that should stay private. 5. **Share them** (When you are happy with them): The checked notes go to the people you choose. ## When to use it - **A weekly team meeting:** Decisions and actions written up the same way every week. - **A client call:** Notes you can send the client, after you check them. - **A long planning session:** A short summary instead of an hour of recording. - **A decision is questioned later:** The notes show what was agreed and when. ## What you get - A clean transcript - A short meeting summary - A list of decisions - Action items with owners and dates - A draft message sharing the notes ## Example: meeting notes with decisions and action items Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended. What it was asked: Write up yesterday's design review for Project 14: what we decided, who does what by when, and anything we left open. This is an illustrative example of the meeting notes Meeting Notetaker is being built to produce from a recording everyone agreed to: a summary, decisions with reasons, action items with owners and dates, open questions and the review record. It was written by hand from the agent's design for an invented architecture practice and an invented meeting, with attendees shown only as roles. No real recording, systems or people were involved, and nothing was recorded, shared or sent. Run date: 15 October 2026. ### What it found - Five decisions were made in the 74-minute review, including keeping the steel frame, which the cost consultant estimates is $86,000 cheaper than the timber hybrid. - Nine action items have owners and dates; one had no clear owner when the meeting ended and was flagged until the project architect assigned it. - All 7 attendees agreed to recording, and the notes went out only after the project architect checked them and made 4 corrections. ## Guardrails - Your Ai1 team will tell you when the Meeting Notetaker is ready for your account. - It works only from recordings you share. Whoever records must tell everyone on the call and, in some places, get their agreement. - Notes are shared only after you check them. - Owners and dates come from what was said. If they are unclear, the action is marked as needing an owner. - Each set of notes says it was written by AI from the recording, so readers know to check anything important. ## Frequently asked questions ### Do I need permission to record a meeting? In many places, yes. Some US states and Canadian rules expect everyone on the call to know, and some require everyone to agree. The Meeting Notetaker works only from recordings you share and does not record meetings itself. ### How do you make sure action items from meetings get done? Give every action an owner and a date before the notes go out, and mark any action where that is unclear. The Meeting Notetaker takes owners and dates from what was said, flags actions that still need an owner and lets you check the notes before they are shared. ### How do AI meeting notes work? You share a recording, and it writes a clean summary, the decisions made and a list of actions with owners and dates. The Meeting Notetaker lets you check the notes before they are shared. ### Is it legal to record our meetings? It depends where people are. In some places everyone on the call must be told, and in some everyone must agree. The Meeting Notetaker works only from recordings you share, so whoever records must follow the rules that apply. ### Who sees the notes? Only the people you choose, and only after you have checked them. ### How is it different from the Chief of Staff? The Meeting Notetaker writes up each meeting. The Chief of Staff tracks decisions and follow-ups over time. ### Is the Meeting Notetaker available now? Not yet. Your Ai1 team will tell you when the Meeting Notetaker is ready for your account. You can talk to us today about the meetings you would like written up. ## More on this topic - [The 23-Hour Problem: Why Your Meetings Are Producing Nothing](https://myzone.ai/pages/blog/ai-meeting-intelligence): Why so many meetings end without clear actions, and how AI notes help the follow-up happen. - [Your Meeting Follow-Up Process Is Costing You Deals](https://myzone.ai/pages/blog/ai-meeting-follow-up-automation): How AI turns a call transcript into a summary, action items and a follow-up email for you to check. ## About Ai1 Ai1 is the AI operations platform by MyZone AI, where each client runs on its own private server. The Meeting Notetaker is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Pricing: https://myzone.ai/pages/services/ai1-pricing. Security: https://myzone.ai/pages/security.