# Employee Onboarding Guide: A 30-Day Plan for Every New Hire > Employee Onboarding Guide is the new hire onboarding plan builder in the Ai1 platform by MyZone AI: it tracks each new hire's first 30 days from your template, gives every step an owner and a due date, and drafts the reminders, manager digest and account request for your people to send. Canonical page: https://myzone.ai/pages/agents/ai-employee-onboarding-agent Part of Ai1, by MyZone AI. Book a New Hire Plan walkthrough: https://calendly.com/d/ct6h-tcy-8qf/ai1-demo?a1=Employee%20Onboarding%20Guide&utm_source=myzone.ai&utm_medium=agent-page&utm_content=ai-employee-onboarding-agent-final Last updated: 2026-11-01. Reviewed by the MyZone AI team. A steady first month for every new hire, with each step owned and dated. ## At a glance - **Plan length:** The first 30 days, counted from each start date - **Step owners:** IT, the manager, People Ops and the new hire, each step with its own due date - **Drafted for you:** Nudges for late steps, a digest per manager and a dated account request - **Sending:** Nothing goes out until one of your people reviews it and sends it - **Personal details:** Hires and managers go by staff id, so names and notes stay out of chat - **Decisions about people:** None: pay, promotion, discipline and termination stay with managers and HR ## What Employee Onboarding Guide does - **Builds the plan from your template:** A plan for each hire from one set template: the steps for IT, the manager, People Ops and the hire, each with a due date counted from the start date. - **Tracks every step to done:** Marks steps done as people finish them and keeps a history for each plan, so you can see what changed and when. - **Spots what is running late:** Finds overdue steps and drafts a short nudge to whoever owes each one, ready for someone to review and send. - **Drafts a digest for each manager:** A short summary of a manager's new hires: progress, overdue steps and what they need to do this week. - **Prepares the account request:** A dated request to your IT admin listing the access a new hire needs and from which day. It never creates accounts or asks for passwords. - **Works by staff id:** Hires and managers are referred to by id, never by name, and anything pasted about a person is not repeated. ## How Employee Onboarding Guide differs from Customer Onboarding Manager Customer Onboarding Manager welcomes your new customers. Employee Onboarding Guide looks after your own new staff: one plan per hire for the first 30 days, an owner and a due date on every step, and drafts of each nudge, manager digest and account request for your people to send. It decides nothing about a new hire, so pay, promotion, discipline and termination stay with managers and HR, and a health, harassment, discrimination or legal matter goes to a person. How this differs from the Customer Onboarding Manager (https://myzone.ai/pages/agents/ai-customer-onboarding-agent): To welcome a new customer, use Customer Onboarding Manager; Employee Onboarding Guide runs the first month for your own new staff and drafts every reminder for a person to send. ## How it works 1. **Add the new hire** (As soon as a start date is agreed): Give the staff id, role, start date and manager id, and the plan is built from your template. 2. **Steps get owners** (Straight after the plan is built): Each step goes to IT, the manager, People Ops or the hire, with its own due date. 3. **Progress tracked** (Through the first 30 days): Steps are marked done as they finish, and overdue ones are flagged. 4. **Drafts on request** (Whenever you ask for one): Ask for nudges, a manager digest or the account request and get drafts marked not sent. 5. **Your people send** (you approve) (Before anything is sent): Someone reviews each draft and sends it themselves. ## When to use it - **Several people start on the same day:** Each gets their own 30-day plan with the right steps for their role, and nobody's setup is forgotten. - **A laptop is still not ready on day 3:** The step shows as overdue, and a nudge to IT is drafted for the manager to send. - **A manager asks how their new hire is doing:** A digest shows the steps done, the steps due and anything waiting on the manager. - **Access is needed from the first morning:** A dated account request lists what to set up and from when, ready for your IT admin. ## What you get - A 30-day onboarding plan for each new hire, with owners and due dates - Progress views by hire and by manager - Draft reminder nudges for overdue steps, marked not sent - A draft digest for each manager - A dated account request draft for your IT admin ## Example: 30-day onboarding plan and manager digest Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended. What it was asked: Show me where E1042's 30-day plan stands two weeks in, draft nudges for anything overdue, and prepare M207's digest and the IT request for the access E1042 needs before the first solo shift. This is an illustrative example of the 30-day plan view, draft nudges, manager digest and dated account request that Employee Onboarding Guide is being built to produce. It was written by hand from the agent's design for an invented freight firm, with invented staff ids, steps and dates, and no real systems or people were involved. Nothing was sent, posted, paid or changed. Run date: 1 November 2026. ### What it found - On day 14 of 30, new dispatch coordinator E1042 has 9 of 18 plan steps done, keeping pace with the 47% of time elapsed. - 3 steps are overdue, one each for IT, manager M207 and People Ops, and each has a short nudge drafted and labelled not sent. - The dated IT request asks for carrier portal, yard board and team mailbox access from Mon 2 Nov, ahead of the first solo shift on Thu 5 Nov, with no passwords. ## Guardrails - Your Ai1 team will tell you when Employee Onboarding Guide is ready for your account. - It drafts and tracks; it sends nothing. Every nudge, digest and request stays marked not sent until a person sends it. It never creates accounts, asks for passwords or changes anyone's access. - It decides nothing about a new hire: pay, promotion, discipline and termination stay with their manager and HR. - If a new hire raises a health, harassment, discrimination or legal matter, it points them to a person rather than handling it. - Hires are tracked by staff id; names, emails and personal notes are kept out of chat. ## Frequently asked questions ### What should a new hire's first month include? Equipment and accounts ready before the first day, introductions in the first week, training for the role and regular check-ins with their manager, each step with an owner and a date. Employee Onboarding Guide builds that plan for every hire and drafts the reminders for your people to send. ### Who should send onboarding reminders about a new hire? The colleague who owns that part of the welcome, usually the manager or People Ops, so the reminder reads as coming from a person the team knows. Employee Onboarding Guide spots late steps and drafts each nudge marked not sent; someone on your team reviews it and sends it the usual way. ### How do you get a new hire's accounts ready for the first morning? Send your IT admin a dated request that lists each piece of access the role needs and the day it should work, well ahead of the start date. Employee Onboarding Guide prepares that request as a draft from the plan; it never creates accounts, asks for passwords or changes anyone's access. ### What does a good new hire onboarding plan cover? The first 30 days of setup, introductions, training and check-ins, each with an owner and a date. Employee Onboarding Guide builds that plan from your template for every hire and keeps track of what is done, due and late. ### Does it message new hires or managers itself? No. It drafts each nudge and the manager digest and marks them not sent. A person reviews them and sends them the usual way. ### Why does it use staff ids instead of names? So names, emails and personal details stay out of chat. Your People Ops records keep the link between an id and a person. ### Is this the same as onboarding a new customer? No. Employee Onboarding Guide is for your own new staff. To welcome a new customer, see Customer Onboarding Manager. ### Is Employee Onboarding Guide available now? Not yet. Your Ai1 team will tell you when Employee Onboarding Guide is ready for your account. You can talk to us today about how new hires are onboarded at your business now. ## More on this topic - [How AI Agents Are Changing Small Business Operations](https://myzone.ai/pages/blog/ai-agents-small-business): AI agents are transforming how small businesses operate: from automating customer service to managing entire workflows. Here's what you need to know. ## About Ai1 Ai1 is the AI operations platform by MyZone AI, where each client runs on its own private server. Employee Onboarding Guide is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Pricing: https://myzone.ai/pages/services/ai1-pricing. Security: https://myzone.ai/pages/security.