# Brain Manager: Your Business Memory, Searchable and Kept Private > The Brain Manager is the company knowledge base AI agent in the Ai1 platform by MyZone AI: it runs the Brain on your Ai1 server, sets it up with you, adds each source only after a hand-checked run, searches your documents, wiki and knowledge graph at once and keeps private material out with filters you control. Canonical page: https://myzone.ai/pages/agents/ai-company-brain-agent Part of Ai1, by MyZone AI. Book a Brain Manager walkthrough: https://calendly.com/d/ct6h-tcy-8qf/ai1-demo?a1=Brain%20Manager&utm_source=myzone.ai&utm_medium=agent-page&utm_content=ai-company-brain-agent-final Last updated: 2026-10-05. Reviewed by the MyZone AI team. Ask what your business knows, and get one plain answer. ## At a glance - **Setup:** A report on what can be connected, then a short interview on what goes in - **One search:** Your documents, the company wiki and the map of how things connect - **New sources:** Run once by hand and checked before they go on a schedule - **Health checks:** Name any source that has gone stale and explain why - **Quality:** Scored with test questions before and after each change - **Kept out:** Personal and excluded material, through filters you control ## What the Brain Manager does - **Sets up your Brain with you:** It starts with a report on what can be connected, suggested sync times and open questions, then a short interview on what to include, how often to sync, how far back to go and which email to leave out. - **Adds new sources carefully:** Each new data source is connected, run once by hand so the results can be checked, and only then put on a schedule. - **Searches all three layers at once:** One search covers your documents, the compiled company wiki and the knowledge graph of how people, projects and topics connect, with a plain answer about what the Brain knows. - **Keeps the Brain healthy:** It checks that sources are current and syncs are running, spots anything that has gone stale and explains what happened. - **Measures answer quality:** It scores the Brain against a set of test questions before and after any change that could affect it, so tuning is backed by a measurement. - **Keeps private material out:** Privacy filters plus an email filter list of senders, domains or phrases stop personal and excluded content from entering the Brain. ## How the Brain Manager differs from searching a shared drive A shared drive search lists files and leaves you to piece the answer together. The Brain Manager runs one search across your documents, a compiled wiki and a knowledge graph of how things connect, then gives a plain answer. It agrees sources and filters with you, checks every new source by hand before scheduling it and scores answer quality before and after each change. How this differs from the Memory Manager (https://myzone.ai/pages/agents/ai-memory-agent): the Memory Manager looks after the wider health of what your Ai1 server and its agents know, while the Brain Manager runs the Brain itself. ## How it works 1. **Report** (Once the Brain is installed): It reports what can be connected and lists the questions that need your decision. 2. **Interview** (Before anything is connected): You agree the sources, sync times, how much history to load and the filters. 3. **Connect** (For each new source): Each source is run once by hand and checked before it goes on a schedule. 4. **Check** (Whenever answers seem stale): A health check confirms every source is flowing and nothing has gone stale. 5. **Improve** (After any change): Quality is scored before and after each change, so you can see the effect. ## When to use it - **The Brain has just been installed on your Ai1 server:** It runs the setup report and the interview, then connects the sources you agreed. - **You want a shared drive included:** It connects the drive through the secure credentials store, checks a first run by hand and then schedules it. - **You need to know what the business knows about a supplier:** It searches every layer and gives you one plain answer instead of a list of files. - **Answers seem out of date:** It runs a health check and tells you which source has gone stale and why. - **Newsletters are cluttering the results:** It adds the senders to the email filter list and measures quality before and after the change. ## What you get - A setup report on what can be connected, with suggested sync times and open questions - Agreed sources, history and filters from the setup interview - Plain answers drawn from documents, the wiki and the map of connections - Health checks that name any stale source or stopped sync - Quality scores from test questions, before and after each change ## Example: Brain check-up with a supplier search Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended. What it was asked: What does the Brain know about Thackenmoor Timber, and can I trust it? Some answers lately feel out of date and full of newsletters. The sample follows Brain Manager's real check-up steps: one search across documents, wiki and knowledge graph, a health check of every source and weekly job, a 16-question quality score marked 0 to 10, an email filter list change, and a second score. Every company, figure, address and result is invented and no real mailbox, drive or accounts were read. A person reconnected the drive and the owner approved the filter entries; removing old newsletter threads is left waiting for the owner. Run date: 1 October 2026. ### What it found - Thackenmoor Timber is the yard's biggest timber supplier, with $48,210 of bills so far this year (58% of timber spend), but its newest price list was missing from the Brain. - Google Drive had not synced for 9 days after the shared drive changed owner; once the yard manager reconnected it, a hand-checked run brought in 212 files, including the autumn price list. - About a third of the email (2,611 of 7,560 threads) was newsletters; the owner approved 5 of 6 filter entries, and the quality score rose from 6.3 to 7.3 out of 10. ## Guardrails - It works only on the Brain of the Ai1 server it runs on, and only once the Brain is installed there. - The owner, or the person who manages their account, is the one who talks to it. - Logins for each source go into the secure credentials store and are referred to by name only, never shown in chat, logs or reports. - A new source is checked by hand before it is ever scheduled. - What goes in, how far back and what stays out are agreed with you and can be changed at any time. ## Frequently asked questions ### What is a searchable business memory? One place to ask what your business knows, built from documents, email and other sources you choose. In Ai1 by MyZone AI it is called the Brain, and the Brain Manager runs it: it agrees the sources with you, checks each one by hand before scheduling it and keeps private material out. That is what sets it apart from a shared folder, which only stores files. The Brain searches your documents, a compiled wiki and a map of how things connect in one go, then gives you a plain answer about what the business knows. ### Can a company wiki be compiled from our own documents? Yes. The Brain compiles a company wiki from the sources you agree at setup, alongside a search across the documents themselves. Quick checks for anything new run every hour, and heavier work, such as rebuilding the wiki or the map of connections, runs once a week. ### What does a knowledge graph add to searching a business's own files? It maps how people, projects and topics connect, so an answer can draw on related facts rather than single files. The Brain Manager searches the knowledge graph together with your documents and the wiki, and gives you one plain answer about what the Brain knows. The Brain Manager runs the Brain itself: setup, sources, search, filters and quality. The Memory Manager looks after the wider health of what your Ai1 server and its agents know. ### Who talks to the Brain Manager, and how is private material kept out? The owner, or the person who manages their account. It is available now on Ai1 servers where the Brain is installed, and it only ever works on that server's own Brain. Logins for your sources are kept in the secure credentials store and referred to by name only, so they never appear in chat, logs or reports. To stop personal email ending up in the Brain, use the privacy filters and the email filter list: list senders, domains or phrases to leave out, and change the list whenever you want. ## More on this topic - [The CEO Communication Trap](https://myzone.ai/pages/blog/ai-auto-learn-from-comms): Every CEO spends hours answering the same questions. An AI knowledge brain learns from every conversation and gives you back 12+ hours every week. ## About Ai1 Ai1 is the AI operations platform by MyZone AI, where each client runs on its own private server. The Brain Manager is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Pricing: https://myzone.ai/pages/services/ai1-pricing. Security: https://myzone.ai/pages/security.