# Accounts Receivable Manager: Overdue Invoices Chased, With Your OK > The Accounts Receivable Manager is the AI accounts receivable specialist in the Ai1 platform by MyZone AI: it tracks your unpaid invoices by how late they are, drafts polite reminders for you to approve, flags customers who keep paying late and reports what came in each week. Canonical page: https://myzone.ai/pages/agents/ai-accounts-receivable-agent Part of Ai1, by MyZone AI. Book a Receivables walkthrough: https://calendly.com/d/ct6h-tcy-8qf/ai1-demo?a1=Accounts%20Receivable%20Manager&utm_source=myzone.ai&utm_medium=agent-page&utm_content=ai-accounts-receivable-agent-final Last updated: 2026-10-15. Reviewed by the MyZone AI team. Know who owes what, and chase it with polite reminders you approve. ## At a glance - **Open invoices:** Read from your accounting system and grouped by how many days late they are - **Reminder stages:** A friendly first reminder, a firmer follow-up and a final notice, each with how to pay - **Your style:** You choose the tone, timing and wording for each stage - **Late payers:** Customers who are often late, by how much and whether it is getting worse - **Before any reminder:** It checks for a recent payment first - **Your control:** A person approves every reminder; it never threatens, adds fees or changes terms ## What the Accounts Receivable Manager does - **Tracks every open invoice:** It pulls unpaid invoices from your accounting system and groups them by how many days late they are. - **Drafts the reminders:** Friendly first reminders, firmer follow-ups and a final notice, each with the invoice and how to pay. - **Times the follow-ups:** It suggests who to remind and when, based on due dates and the reminder schedule you set. - **Flags repeat late payers:** It shows which customers are often late, by how much and whether it is getting worse. - **Updates as payments land:** When a payment comes in, that customer drops off the chase list. - **Reports on collections:** A simple weekly view of what came in, what is overdue and what to expect. ## How the Accounts Receivable Manager differs from chasing invoices when someone remembers Chasing invoices when someone remembers means reminders go out late, in uneven tones, and slow payers are noticed too late. The Accounts Receivable Manager keeps an up-to-date list of unpaid invoices, drafts a reminder matched to how late each one is and checks for a recent payment first. A person approves every message, it chases only your own invoices to your own customers, and a weekly report shows what came in. How this differs from the CFO (https://myzone.ai/pages/agents/ai-cfo-agent): To run your whole finance function, from cash forecasts to board reports, use the CFO; the Accounts Receivable Manager does the day-to-day chasing of unpaid invoices. ## How it works 1. **Connect your invoices** (At the start): It reads open invoices from the accounting system you use. 2. **Set your reminder style** (Before the first reminder): You choose the tone, timing and wording for each stage. 3. **Review the chase list** (When invoices fall overdue): It shows who is overdue and the reminder it suggests for each. 4. **Approve the messages** (you approve) (Before anything is sent): You approve, edit or hold each reminder before it is sent. 5. **Track and repeat** (As payments land): Payments are matched, the list updates and the next round is prepared. ## When to use it - **Invoices slip past due while everyone is busy:** A ready chase list and drafted reminders take minutes to approve. - **A good customer is late for the first time:** A gentle, friendly note goes out, written to keep the relationship. - **One customer is always late:** They are flagged so you can talk about deposits or shorter terms. - **You need a cash view for the week:** The weekly report shows what is due in and what is overdue. - **A customer says they already paid:** It checks for the payment before any further reminder goes out. ## What you get - An up-to-date list of unpaid invoices by how late they are - Drafted reminders for each stage, ready for approval - A list of repeat late payers - A weekly collections report ## Example: receivables review and reminder batch Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended. What it was asked: Who owes us money right now, who should we chase this week, and can you draft the reminders for me to approve? This is an illustrative example of the weekly receivables review Accounts Receivable Manager is being built to produce: who owes what, the chase plan, reminder drafts for approval and repeat late payers. It was written by hand from the agent's design for an invented cleaning company, with invented customers, invoices and figures. No real accounts, systems or people were involved, and no reminder was sent. Run date: 15 October 2026. ### What it found - Of $186,420 in open invoices, $61,380 is overdue across 11 customers, four of whom hold 58% of it, and $18,940 is more than 60 days late. - Eight polite reminders covering 11 invoices and $51,270 are drafted for the owner's approval; a disputed invoice and a promised payment are deliberately held back. - Two customers are paying later each month, one late on 5 of its last 6 invoices, so they are flagged for a conversation about terms. QuickBooks and Stripe are trademarks of their owners. MyZone is not affiliated with or endorsed by them. ## Guardrails - Your Ai1 team will tell you when the Accounts Receivable Manager is ready for your account. - A person approves every reminder before it is sent. - It chases only your own invoices to your own customers. It never collects debts for anyone else. - It checks for a recent payment before sending any reminder. - It never threatens, adds fees or changes payment terms on its own. ## Frequently asked questions ### How do you chase an overdue invoice without upsetting the customer? Start early, stay friendly and make paying easy: a short reminder with the invoice and a payment link, then a firmer note later. The Accounts Receivable Manager drafts each reminder for you to approve, matched to how late the invoice is. ### What is an aged receivables report? It lists every unpaid invoice grouped by how long it is overdue, so you can see who owes what and where to start. The Accounts Receivable Manager keeps that view up to date from your accounting system, drops customers off the chase list as payments land and adds a weekly view of what came in. ### What should a business do about customers who always pay late? First, see the pattern clearly: how often they are late, by how much and whether it is getting worse. The Accounts Receivable Manager flags repeat late payers so you can decide whether to ask for deposits or shorter terms. It never changes payment terms or adds fees on its own. ### What can AI accounts receivable tools do for a small business? AI accounts receivable tools track unpaid invoices, prepare reminders on schedule and show who owes what. The Accounts Receivable Manager drafts each reminder for you to approve, so nothing goes out without a person checking it. ### Will reminders sound pushy? No. You set the tone for each stage, and every message is polite and includes how to pay. You approve each one. ### Is this a debt collection service? No. It reminds your own customers about your own invoices. It never collects debts on behalf of anyone else. ### How is it different from the CFO? The CFO runs your whole finance function. The Accounts Receivable Manager handles the day-to-day chasing of unpaid invoices. ### Is the Accounts Receivable Manager available now? Not yet. Your Ai1 team will tell you when the Accounts Receivable Manager is ready for your account. You can talk to us today about the invoices you are waiting on. ## More on this topic - [The $200K Question: Do You Really Need a CFO, or Do You Need Better Data?](https://myzone.ai/pages/blog/ai-financial-health-monitor): Why better financial data can matter as much as a bigger finance team. ## About Ai1 Ai1 is the AI operations platform by MyZone AI, where each client runs on its own private server. The Accounts Receivable Manager is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Pricing: https://myzone.ai/pages/services/ai1-pricing. Security: https://myzone.ai/pages/security.